Business (KYB) Verification
This page provides an overview of the key steps and requirements for completing business verification.
Know Your Business (KYB) Guide
Welcome to the KYB onboarding guide! This document will help you understand the verification process, required documents, and timelines so you can complete KYB quickly and smoothly.
1. Introduction
What is KYB?
KYB (Know Your Business) is a compliance process to verify the identity and legitimacy of a company before it can access financial or regulated services.
Why it matters:
Compliance is at the core of what we do. By maintaining strong compliance standards, we can offer more sophisticated and innovative financial products to our customers while staying fully aligned with regulations.
A strong KYB process powers:
Faster settlements - Fewer holds, quicker fund flows.
Better products - Compliance unlocks advanced financial services.
No lost payments - Reduced errors and payment failures.
Global scalability - Enter new markets and handle higher volumes.
Stronger reliability - Early risk detection protects new & existing clients.
2. How the KYB Process Works
1. Customer Account Creation
Call customer endpoint and provide basic customer details
1-3 minutes
2. Document Upload
Submit required documents (see below)
5-10 minutes
3. Verification
Automated + manual review by compliance team
1-5 business days
4. Approval
Receive confirmation and access to the platform
Instant after review
3. Required Information & Documents
Below is the standard list of documents needed. Requirements may vary depending on your jurisdiction and business type.
Company Information
Legal business name
Registration number & country of incorporation
Registered business address
Core business information (e.g. registration date, tax identification number if applicable)
Documents
Certificate of Incorporation / Business Registration
Shareholder & Director Registry (or equivalent)
Proof of business address (e.g., utility bill, bank statement, or lease)
Identification documents for all Ultimate Beneficial Owners (UBOs) holding more than 25% ownership
We explicitly KYC each UBO above 25% ownership
Passport preferred for all individuals (government-issued ID accepted if passport not available)
Proof of address required for each UBO (e.g., recent utility bill, bank statement, or government-issued letter)
Company structure chart (if applicable)
Optional (if required by jurisdiction):
Tax registration certificate
Financial statements
4. Risk-Based Approach
Depending on your risk profile - based on location, nationality, industry, and transaction volumes - we may request:
Additional documents (e.g., financial audits, tax filings)
Enhanced due diligence (EDD) checks for higher-risk entities or jurisdictions
Video verification or additional identity checks for UBOs if required
This ensures we remain compliant with global AML and financial regulations while enabling secure access for all customers.
5. Document Quality Requirements
To ensure fast approval, please submit high-quality scans or PDFs of all documents:
Screenshots are not accepted - use official digital documents or high-resolution scans.
All text must be clear, readable, and unaltered.
Documents must be current (e.g., dated within the last 3 months if applicable).
Example of a Poor Document Submission
Screenshot
The user submits a screenshot.
Screenshots can be manipulated; lack metadata; unreadable text.
Partial Document
Only half the card is visible; key information is omitted.
Missing information → cannot verify authenticity.
Expired Document
An ID card shows an outdated address and the document is not current.
An ID document must be valid and recent.
Blurry Image
Photo taken at an angle with shadows; details like name and DOB are hard to read.
OCR systems and compliance officers cannot verify.
No Back Side
Only front side of an ID card is provided; back side omitted.
Full ID verification fails without full document.
Graphical Examples of Bad vs Good Documents
AI-generated example of a document that would not vs would be accepted. All resemblance to real people, documents, or data is purely coincidental and used solely for illustrative purposes.
6. Tips for a Smooth KYB Process
Ensure every UBO with more than 25% ownership completes KYC.
Submit documents in PDF or high-quality image format.
Double-check shareholder and ownership information before submission.
Provide contact details in case the compliance team needs clarification.
7. FAQs
Q: How can I streamline KYB process?
A: To avoid delays, ensure all required documents are submitted in the correct format. Missing, incomplete, or low-quality files (e.g., screenshots) are the most common causes of KYB processing delays.
Q: How long does KYB take?
A: Typically 1-5 business days once all documents are submitted.
Q: What if my company has complex ownership?
A: Submit a clear ownership chart showing all layers up to ultimate beneficial owners.
Q: Is my data secure?
A: Yes, all documents and data are encrypted and handled in accordance with compliance regulations.
8. Support & Help
Email: [email protected]
Live Chat: https://t.me/buildingalign
9. Status Tracking
Use our dashboard to track your KYB progress:
Pending KYC Completion: Waiting for document submission
Pending: KYC is under review
Resubmission Required: Additional info requested or previously provided info was not accepted
Approved: KYB is complete, and your account is active
To view the full breakdown of approved products, please refer to the information provided in status_breakdown - Get Customer.
10. Next Steps After Approval
Access platform features
Set up payment methods or integrations
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